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2023 Old Town Christmas | Food Truck Form

  1. Thank you for your interest in participating in Old Town Christmas 2023! Submission of the food truck vendor application does not guarantee acceptance into the event. Vendors will be notified in writing confirming the selection or denial of an application. Accepted vendors will be provided with an invoice and payment instructions.


    For more information or questions, please contact:


    Krystal Gonzalez

    Phone: (940)-648-2541 ext. 126 | Email: kgonzalez@cityofjustin.com         

    Abbey Reece

    Phone: (940)-648-2541 ext. 115 | Email: areece@cityofjustin.com


    Important Dates

    Event Date: Saturday, December 9, 2023

    Event Time: 12 - 6 PM


    Application Deadline: Friday, November 17, 2023 at 11:59 PM

    Payment Due: All payments are due upon receipt of the invoice.


    Vendor Opportunity

    Food Truck Vendor Fee 

    • $150 per food truck

    * FOOD HANDLERS LICENSE REQUIRED

  2. CONTACT INFORMATION

  3. BUSINESS INFORMATION

  4. Do you have a health permit in one or more of the following cities?*
  5. What products does your business provide?

  6. Does your Business have a website or social media account? If so, please attach the applicable link.

  7. Please select which describes your set up best.*
  8. EVENT PARTICIPATION GUIDELINES


    FOR ALL EVENTS 

    • Each Vendor is responsible for his/her own booth display, set-up, and breakdown. No tables, chairs, tents, signs, etc. will be supplied by the City of Justin. No electricity is available for outside vendor booths. If you need either, you will need to bring a generator and notify City Staff for appropriate placement of your booth due to the expected noise and potential public safety issues that this will cause.
    • Vendors may only sell and exhibit items that are legal, smoke-free, drug-free, family-friendly, and appropriate for all ages; and must be void of political propaganda, and/or sexual/explicit content. 
    • Please read and understand all guidelines before submitting your online application. Your submission of the Application indicates your acceptance.


    FOR ALL VENDOR BOOTHS

    • Verbal or written communication with City personnel will NOT hold your space.
    • Food Truck reservations are not confirmed until the application and applicable payment are received by the City of Justin.
    • Applications are accepted on a “1st come, 1st served” basis as space allows.


    LOCATION ASSIGNMENTS & SET-UP

    • You will be responsible for setting up your entire area. Each space is as indicated on the Application, in the area designated by the City of Justin.
    • You must be set up no later than 10:30 a.m.
    • Placement is designated by the City of Justin. An Event Map will be issued before the Event.
    • You may set up and sell from your area on the day of the Event only.
    • All areas must be set up and clear of debris by the Event’s start time.
    • If you REQUIRE electricity for your area, please bring a generator for your personal use. Please notify City personnel at application if you plan to bring a generator. This will allow us to place your booth where it is most safe and least interrupting to your visitors and fellow vendors. 


    WEATHER

    • Though weather conditions may impede certain scheduled attractions, the event will continue as planned unless officially canceled in its entirety by the Justin City Manager. If it is canceled, it will not be rescheduled. In the event of cancellation, vendor fees will not be refunded.
    • The City of Justin will send notifications of cancellations via email within 24 hours of the event.


    COURTESY & CLEAN-UP

    • Under no circumstances can any vehicles be moved into the vendor area until after the event has ended and the crowd has cleared. Violation may affect your vendor participation at future city events.
    • We will require that you be respectful of the Event grounds and property. This includes safe and proper care of your area: keeping it free from debris and trash during operation, break-down, and upon your departure. Violation may affect your vendor participation at future city events.
    • This is a family-oriented event; please be polite and considerate of others. Slanderous comments to or about other vendors, discourteous behavior, foul language, etc., will not be tolerated. Violators risk immediate dismissal and forfeiture of booth fees.
    • Your participation in this event is strictly voluntary.
    • If you are dissatisfied after the event, you may contact City Staff directly.


    CONTACT

    • The primary form of contact regarding this event will be via email. If you do not have access to a valid email account, please check that box on the Application and provide us with an accurate mailing address.
    • Though we make all efforts to be as efficient as possible, it is ultimately your responsibility to contact City Staff with questions, concerns, or missing information regarding the Special Event.
  9. By signing the electronic signature line above, you agree and acknowledge that 1) the above participation guidelines set out for City of Justin community events, 2) You agree to hold harmless the City of Justin for any damages, injury or other harm incurred during or surrounding your participation in a City of Justin community event, 3) you agree to make payment arrangements with the City of Justin regarding the vendor opportunities you selected. You also verify that you understand any selections may be forfeited if payment arrangements are not made within two weeks of submitting this application, 4) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature.

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  11. This field is not part of the form submission.